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Payroll and Benefits Manager

Position Summary:

The Payroll and Benefits Manager is responsible for processing bi-weekly payroll for Atlantic Dominion and Hoffman Beverage. This includes processing garnishments, liens, benefits deductions, and commission and incentive pay. The Payroll and Benefits Manager will work closely with Human Resources in the administration of company benefits including benefits invoicing and annual open enrollment.

This position will be primarily based in Virginia Beach at Atlantic Dominion’s headquarter but will require 6 to 8 days/month of office hours at Hoffman’s location in Chesapeake.


Duties and Responsibilities:




  • Process bi-weekly payroll for a combined 320 employees in VA and NC.

  • Ensure payroll and accounting systems are properly maintained and reflect accurate information.

  • Research payroll discrepancies and answer payroll related questions.

  • Prepare payroll and/or benefits reports for senior leadership.

  • Process new hires, transfers, promotions, and terminations.

  • Assist with onboarding orientation for new hires.

  • Oversee maintenance of employee files and update employee payroll records.

  • Process benefits open enrollment and benefit changes.

  • Process ACA reporting compliance for health benefits and annual reporting.

  • Ensure W2s, 1095s, 1099s, and 941s are accurately and timely submitted.

  • Assist employees with benefits questions and maintain a regular and positive working relationship with our benefits brokers and insurance providers.

  • Periodically review and analyze current payroll, benefits, and tax reporting processes to ensure alignment with industry best-practices.

  • Manage leave to include PTO, FMLA, Workers’ Comp, and Short and Long-term disability.

  • Responsible for COBRA administration.

  • Manage 401k compliance and administration.

  • Assist with compiling payroll data for benchmarking and other 3rd party needs.

  • Maintain current knowledge of labor laws and Payroll and Benefits legal compliance requirements.

  • Perform other duties as assigned by management.



Required Experience/Qualification:

  • 3-5 years of direct experience in payroll and benefits.

  • Strong knowledge of Windows operating system to include windows file management, and proficiency in Excel to include formulas, logic, and database functions including v-lookup and pivot tables.

  • Excellent attention to detail and strong organizational and communication skills.

  • Must be able to prioritize work, adapt to changes in work environment and use time effectively.

  • Trustworthy with the ability to maintain confidentiality.



Preferred Experience/Qualification:

  • Experience with Paylocity, Microsoft Dynamics, and/or Greenshades is preferred but not required.

  • Ability to reconcile payroll with various invoices such as health insurance bills, garnishments, payroll taxes, etc.

  • SHRM or APA certification is preferred but not required.

  • Associate Degree in Business, Accounting or HR is preferred but not required.




Atlantic Dominion Distributors and Hoffman Beverage Co are equal opportunity and affirmative action employers committed to diversity and inclusion in all aspects of recruiting and employment.

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